SCHOOL BOARD MEETING
MINUTES JUNE 23, 2016
The Regular School Board Meeting of Cambridge-Isanti Schools was held on Thursday, June 23. 2016 – 7:00 p.m. at the Education Services Center in Room 121A and B with Board Chair, Tim Hitchings: members, Gary Hawkins, Lynn Wedlund, Jenni Caulk, Heidi Sprandel, and Darcy Winsor: and Ex Officio, Superintendent, Dr. Ray Queener.
Pledge of Allegiance was said.
Chair Hitchings requested to remove Action Item H – Cambridge ALC Handbook, from the agenda with return for approval in July. Motion made by Gary Hawkins, seconded by Darcy Winsor to approve the meeting agenda with Action Item H removed. Motion carried unanimously.
Communications/Recognition: None at this time.
School Board Showcase: Director of Athletics and Activities, Mark Solberg, introduced gymnastics coaches Charlie Wilson and Megan Schultz to the board: Deb Hegquist and Wendy Rooney (absent). The gymnastics team was also present and shared their thanks for the boards support and addition of new floor system.
Board Committees/Administration Reports were as follows: Student Board Member – None at this time Community Education – None at this time
– Legislative – Dr. Queener attending Exec. Committee meeting June 24, 2016. Information coming in July.
– Oak Land Cooperative Center – Meeting was rescheduled for August 3rd.
– School Board Member Good News – Early Childhood: Moving offices to create additional classroom space because of enrollment increase.
– Board Committee Reports – Meetings attended in June: Policy Review Committee: Rum River SEC (2); Finance Committee and MR Committee. Superintendent evaluation forms were handed out to board to complete for evaluation for the past year. Deadline for completion of form is Thursday, July 7. Give to Kim Cheney and she will hold information for closed session on Thursday, July 21 at 5:30 p.m. Superintendent evaluation will be completed at closed session at July 21 Regular Board Meeting. Final report will be shared at August board meeting.
– Finance and Operations shared with the board updates on:
– Food Service; Finance; Building and Grounds; Transportation; and Communications.
– Human Resources shared with the board the updates on:
– Bluejacket Celebration: Job description comprehensive salary survey: Twenty-five new hires so far for school year 2016-2017; RFPs reviewed for dental, life and long term disability, and health reimbursement accounts. Dr. Queener shared a concern he received from Cambridge Medical Center regarding changes in medical insurance plan. Information is being gathered to clarify data and will be shared with school board.
– Teaching and Learning shared with the board the updates on:
– Professional Development Committee: ALC graduation: CIHS graduation; and Technology.
Superintendent Dr. Queener shared with the school board the following:
– CIHS graduation; MSBA Summer Seminar – August 8, 2016. Board Members let Kim Cheney know if attending. She will register you; Rainforest Open House at CPS – May 27; Senior Scholarship Night – May 31; Isanti Video shoot; Domain 1-4 Marzano Training. North Branch Schools shared in costs. No school on the first official day of school for 7th and 8th grade (unless WEB (Where Everyone Belongs) Leaders).
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #418 – Drug-Free Workplace -Drug-Free School. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #506 – Student Discipline. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #515 – Protection and Privacy of Pupil Records. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #516 – Student Medication. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #601 – School District Curriculum & Instruction Goals. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #603 – Curriculum Development. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #612.1 – Development of Parental Involvement Policies for Title I Programs. This policy will come up for approval at next school board meeting.
Superintendent Dr. Ray Queener, explained to the board the changes on Policy #701.2 – Purchasing. This policy will come up for approval at next school board meeting.
Mark Solberg spoke on the proposal for the Bluejacket Hall of Fame which if approved in July, would allow for work to be completed for the first Hall of Fame class to be inducted in the fall of 2017. Proposal for the Bluejacket Hall of Fame will come up for approval at the July board meeting.
Motion made Jenni Caulk, seconded by Heidi Sprandel to approve the consent agenda. Authorization for administration to execute the necessary documents for copy machine leases was noted. Motion carried unanimously.
Heidi Sprandel met with Director of Finance and Operations, Kris Crocker on June 20, to discuss Cambridge-Isanti Schools financials and everything looks good. This report includes Treasurers Report, Payment Registers, and Employee Reimbursement Reports. Motion made by Lynn Wedlund, seconded by Gary Hawkins to approve the Treasurers Report subject to audit. Motion carried unanimously.
Kris Crocker read the resolution on gifts and donations and shared with the board the list of donors, nature of gift and amount of donation (list is in board agenda). Motion made by Darcy Winsor, seconded by Heidi Sprandel to adopt the Resolution on Gifts and Donations to accept gifts, grants or devise of real or personal property. Roll call vote taken: Lynn Wedlund, yes; Gary Hawkins, yes; Jenni Caulk, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Darcy Winsor, yes. Against: None. Whereupon said resolution was declared duly passed and adopted.
Kris Crocker gave a presentation to the board on the 2nd Revision of the FY 2015-2016 with several adjustments to revenues and expenditures. Motion made by Gary Hawkins, seconded by Jenni Caulk to approve the Revised FY 2015-2016 Budget, 2nd Revision. Motion carried unanimously.
Kris Crocker gave a presentation to the board on the FY 2016-2017 Preliminary Budget based on the assumptions and priorities approved by the board in March, Capital and Long Term Facilities Maintenance Budgets approved in April and ALC budget approved in May. Motion made by Tim Hitchings, seconded by Heidi Sprandel to approve FY 2016-2017 Preliminary Budget. Motion carried unanimously.
Bids were accepted for the HVAC repairs and upgrades at Cambridge-Isanti High School. Motion made by Gary Hawkins, seconded by Jenni Caulk to approve NAC Mechanical & Electrical Services be awarded the bid for Cambridge-Isanti High School HVAC repairs and upgrades in the amount of $472,000.00. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Jenni Caulk to approve the 2016-2017 Preschool Parent Handbook. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Darcy Winsor to approve the 2016-2017 CPS, IPS, CIS, IIS/SFAS, CMS, IMS/MNC Student Handbook/Changes. CIHS will be removed due to commonality changes needed with the Cambridge ALC handbook and brought back for approval at July board meeting. Motion carried unanimously.
Motion made by Heidi Sprandel, seconded by Jenni Caulk to approve the 2016-2017 Coaches – Advisors Handbook. Motion carried unanimously.
Motion made by Jenni Caulk, seconded by Darcy Winsor to approve the 2016-2017 DRAFT Annual School Calendar. Final changes will be added and sent to print on June 27. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Jenni Caulk to approve the 2015-2017 Instructional Assistant Contract. Motion carried unanimously.
Motion made by Darcy Winsor, seconded by Jenni Caulk to approve the 2016-2017 Memorandum of Understanding for Charity Allen adjusting paid time off leave. Motion carried unanimously.
Motion made by Heidi Sprandel, seconded by Lynn Wedlund to approve the Chemical Health Contract – Collaborative – Cambridge-Isanti High School and Isanti County Family Services for calendar year 2016. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Heidi Sprandel to approve the Operating Agreement between Cambridge-Isanti School and City of Isanti – Community Garden. Garden will be used primarily by School for All Seasons and Minnesota Center for science and education. Motion carried unanimously.
Motion made by Darcy Winsor, seconded by Jenni Caulk to approve the 2016-2017 SEE (Schools for Equity in Education) Membership for Cambridge-Isanti Schools. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Tim Hitchings to approve the 2016-2017 MREA (Minnesota Rural Education Association) Membership. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Heidi Sprandel to approve the Isanti County Election Equipment Plan. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Tim Hitchings to adopt the Resolution Relating to the Election of School Board Member and Calling the School District General and Special Election. Roll call vote taken: Lynn Wedlund, yes; Gary Hawkins, yes; Jenni Caulk, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Darcy Winsor, yes. Against: None. Whereupon said resolution was declared duly passed and adopted.
Motion made by Lynn Wedlund, seconded by Heidi Sprandel to adopt the Resolution Establishing the Procedure and Schedule to Fill a School Board Director Vacancy by Appointment. Roll call vote taken: Lynn Wedlund, yes; Gary Hawkins, yes; Jenni Caulk, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Darcy Winsor, yes. Against: None. Whereupon said resolution was declared duly passed and adopted.
Motion made by Jenni Caulk, seconded by Darcy Winsor to adopt the Resolution Establishing Dates for Filing Affidavits of Candidacy for General and Special Election. Roll call vote taken: Lynn Wedlund, yes; Gary Hawkins, yes; Jenni Caulk, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Darcy Winsor, yes. Against: None. Whereupon said resolution was declared duly passed and adopted.
Motion made by Gary Hawkins, seconded by Jenni Caulk to approve the Withdrawal Agreement of a Student. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Heidi Sprandel to approve Policy #521 – Student Disability Non-Discrimination. Motion carried unanimously.
Motion made by Darcy Winsor, seconded by Heidi Sprandel to approve Policy #The Pledge of Allegiance. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Jenni Caulk to approve Policy #610 – Field Trips. Motion carried unanimously.
Motion made by Jenni Caulk, seconded by Heidi Sprandel to adjourn meeting at 8:58 p.m. Motion carried unanimously.
Published in the
Isanti County News
July 27, 2016
576799